When you write an email, there is a greater sense of accountability than with a spoken word. I think it is relevant to the question since the OP asks why people CC themselves in an email. Copying others and even hitting reply-all aren’t always the wrong choice. This can be useful if you want to convey the same exact message to more than one person. Using cc means that you send the email to another person — or other people — in addition to the primary recipient or recipients. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. Speaking from experience it was a real pain when you made a typo! (and you want everyone to explicitly see this) Bcc: (Blind Carbon Copy) - Put the email address here if you are sending your recipient(s) a Copy and you do not want the other recipients to see that you sent it to this contact. Even more importantly, BCC. Look, there’s nothing wrong with enjoying the positive feelings that result from a job well done. Discuss the issue in the next regularly scheduled meeting. If someone needs to be copied without the others on the list receiving his or her email, use “bcc” or blind carbon copy. Bcc (“blind carbon copy”) also sends a copy of the email to one or more people beyond the primary recipient (s). In fact, this is one of our top email values that we've shared before. We all develop habits, rituals, and mental maps that allow us to go on autopilot in familiar situations. CC-ing isn’t always a bad idea. In common usage, an email message has three fields for addressees: the To field is for principal recipients of the message, the CC field indicates secondary recipients whose names are visible to one another and to the principal, and the BCC (blind carbon copy) field contains the names of tertiary recipients whose names are invisible to each other and to the primary and secondary recipients. The “To” field is used for your primary recipients — people who are required to act in response to your email. To facilitate easier communications, crowd controls are usually described under one of the following systems: All your recipients (primary + CC’d) will receive the email. Can you get the feedback you need during regularly scheduled meetings? That is, to send the message to additional recipients beyond the primary recipient. Save it as a draft until you are ready to send it. The "Cc:" option is often used in business communications when a message is intended for one person, but is relevant to other people as well. It’s not a weakness to desire reinforcement – it’s a variant in human behavior. For example, a retail employee may e-mail another employee saying he can work for her on a certain day. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. When you use cc, everyone who receives the email can see who else received it. In my work with a number of corporations, I’ve consistently found that the average number of emails people receive is typically two to three times what they send. in their inbox is a way to make it more visible than in their sent items folder. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. It has its origin in how office assistants would send mail to a second recipient. Which meant a lot of emails about his thoughts and accomplishments…and a lot of people filling up the CC field. As measured by almost every personality test known to psychology, Dr. Melissa Gratias has the profile of a disorganized, scattered person who detests planning and thinks calendars are for wimps. In Gmail, you can CC up to 100 recipients in any one email. You might copy your boss because you fear that she won’t think you’ve followed through without seeing proof. Ask yourself (and others, if needed) the question “why” over and over again until you get to the root cause of the over-copying. It was a very popular office supply decades ago, and can still be found in some places. E-Mail Etiquette Introduction. So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. Others are so afraid of being held to their writing that they don’t respond at all. One unproductive default comes from a desire to fill an empty space. It’s simple, straightforward, secure, and takes place in real time. It must contain something!”. Read Outlaw Email: An Excerpt From Under New Management ». Some email programs place the phrase "undisclosed recipients" in the address field instead. The ends that they used to help us achieve is no longer desirable (or maybe never was). Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. Cc stands for carbon copy which means that whose address appears after the Cc: header would receive a copy of the message. Construct a single daily or weekly status update email to your manager in lieu of copying them on emails. A normal email address can have three classes of email recipients: the To recipients, the CC recipients, and the BCC recipients. And, I appreciate when that distinction is made for me in return. Productivity weblog GTD Times points out a simple one: knowing the difference between "To" and "CC.". This can be useful if you want to convey the same exact message to more than one person. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. In other words, email breeds. Both “cc” and “bcc” are additional fields you can enter when sending an email. For example, you may have a work colleague that acts as a back-up when you're on vacation or not at work. CC: List names of other people who will receive copies of your memo. Try something like “Thanks for signing up. In this case, putting emails that indicate that something requires action (a task, something to follow up on, etc.) Speaking from experience it was a real pain when you made a typo! Email is a service which allows us to send the message in electronic mode over the internet. The Shortcomings of Cc . Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. And where does this happen? Click Compose to open a new message. You might want to keep your colleague in the loop because of a communication breakdown that happened two years ago. And there is a time and a place for tooting your own horn. Replying to the thread ensures that the person to whom the carbon copy was sent received it as well as the original recipients. Use this as an opportunity to discover more about yourself. The term “cc” is short for “carbon copy,” a holdover from the days when memos were written on a typewriter. Step 3. Address all recipients of your emails by name in the body of the email. If you’re sending from a personal address—for a job application or informational interview, for example—make sure your address is still professional sounding. CC stands for Carbon copy. I recall a particular client who saw email as a great way to communicate his thoughts and accomplishments to his boss and his colleagues. The To recipients are thought of as the primary recipients of the email, the CC recipients are those who are receiving carbon copies of the email, and the BCC recipients are those who are … How do we respond to that fear? Both “cc” and “bcc” are additional fields you can enter when sending an email. managing emailpersonal productivitybusiness communication. Ever receive an email where it's unclear who has the action because everyone is in the "To:" field? Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. Be discerning about your use of To: vs. Cc:. Dr. Melissa is a blogger and social media nerd, so follow her! The cc (“carbon copy”) connotes the same thing as the “Bcc” — the cc’d person is on the email but is not expected to respond — but it does so openly. The Shortcomings of Cc . If you’re the person who copies others on your emails in anticipation of appreciative replies, then pause and reconsider. Reply only to people who are directly impacted by your response. CC is often used as a verb, as in “I C… When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. Dr. Melissa’s philosophy is that personality may dictate our preferences for action, but our capacity is usually much higher. If your email program insists on at least one TO: address, enter your own. Cc: stands for "carbon copy." Personally, I find I am much more conscious about what I am asking for, and from whom, when I clearly delineate between who has action and who just needs to receive the information. 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